For Organizers

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Latest news for Congress 2014 organizers

  • April 25 is the deadline to submit your final association programs in PDF format to [email protected].
  • Early Bird registration has now passed, and we couldn’t be more thankful for all your efforts in promoting this. To see the list of who has registered for your association’s conference at Congress, login to the Congress Request System, and go to the block in the top-left corner titled “Reports”. There are two registration reports available to you, “Reg. attendees (contact info)” and “Reg. attendees (association fees)”. Click on these links to download an Excel file of your registration list.s deadline to your members.
  • The Federation’s Communications Team is now in the process of pitching stories to the media based on the stimulating research that will be presented at Congress. We encourage your Associations to submit their conference programs in PDF format to [email protected] in an effort to help the Communications Team engage media to ensure they are aware of your research and convey your findings to their readership.
  • Helping ensure Congress runs smoothly this year is an incredible fleet of several hundred contractors and volunteers from Brock University’s student and alumni communities. Both contractors (wearing orange Congress-branded T-shirts) and volunteers (wearing blue Congress-branded T-shirts) will fill a variety of administrative and logistical roles onsite, including attendee registration, info kiosk support, hospitality services, building monitoring, way finding, and much more. Many will have radio access to core conference infrastructure to help them communicate across campus quickly. In addition, they will be wearing nametags identifying the diversity of languages that they speak and can assist your associations in.

Planning cycle for organizers

Upcoming deadlines

Past deadlines

Tasks in this list are past due. If you have not completed a task, please contact [email protected] as soon as possible for assistance.

  • Planning Meeting - September 19, 2020 (Watch the video, or click here to view the PowerPoint slides)
  • Submit Association Account form - October 11, 2020
  • Submit association mailing list - October 11, 2020 - Download the template here (Excel).
  • Submit Association Conference Fees form - October 18, 2020
  • Submit Special Events Listing Form for events to be promoted in the online calendar of events for the launch of registration - November 15, 2020
  • Recommend potential Expo exhibitors to the Federation at [email protected] - November 15, 2020
  • Apply for funding from the International Keynote Speaker Support Fund - November 22, 2020
  • Request meeting rooms - Extended to November 29, 2020
  • Submit preliminary conference program (PDF) to [email protected] - December 11, 2020
  • Apply for funding from the Aid to Interdisciplinary Sessions Fund - January 31, 2021
  • Submit Hire an Association Assistant form - February 7, 2021
  • Submit the Association Greeting Table form - February 7, 2021
  • Submit updated conference program (PDF) to [email protected] - February 21, 2021
  • Submit Complimentary Guest Registrations form - February 28, 2021
  • Final day to submit Special Event Listing Form for inclusion in the Congress Guide and the online calendar of events - March 14, 2021
  • Request audio-visual equipment and furnishings - April 21, 2021 - See the audio-visual equipment and furnishings menu (PDF)
  • Place catering requests - April 21, 2021 - See the catering menu (PDF)

Documents:

Programming and promotion

Promoting special events

Associations often hold special events they wish to be open to all attendees. Fill out the Special Event Listing Form for all events that are open to all Congress attendees and submit it via email to [email protected]. These events will be posted in the online calendar and the Congress Guide.

Promoting your association's conference program

You are responsible for sending a PDF version of your conference program to [email protected], which will then be posted online. Congress attendees, media representatives and scholarly publishers often search these online conference programs ahead of time in preparation for Congress. Ensuring that the Federation has the most up-to-date version of your association’s conference program can greatly enhance the experience of your attendees.

Congress 2014 theme

The Congress theme acts as a unifying concept that bridges the multiple association conference programs together. We encourage you to keep the theme “Borders without Boundaries” in mind as you plan your programming.

President's reception

The President’s Receptions, hosted by Brock University, are a long-standing Congress tradition and an excellent networking opportunity. Each association is invited to one reception, to be held in the Congress Centre (Walker Complex). Expo will also remain open during the receptions, to allow guests further opportunity to browse. To determine the date for your association, please visit the conference schedule (note the “P” for President’s Receptions next to your association). You are encouraged to promote your association’s assigned date in your conference program.

Tools

Use the following logos and boilerplate statements when referring to Congress in your association's print and online material. Additional logos are available upon request.

About Congress

The Congress of the Humanities and Social Sciences is the largest multidisciplinary academic gathering in Canada. Organized by the Federation for the Humanities and Social Sciences, Congress brings together academics, researchers, policy-makers, and practitioners to share findings, refine ideas, and build partnerships that will help shape the Canada of tomorrow.

The 2014 Congress of the Humanities and Social Sciences is an initiative of the Federation for the Humanities and Social Sciences and is hosted by Brock University.

About the Federation for the Humanities and Social Sciences

The Federation for the Humanities and Social Sciences works to promote the value of research and learning in the humanities and social sciences. Created in 1996, its membership comprises over 80 scholarly associations, 79 institutions and six affiliate organizations, representing 85,000 researchers, educators and students across Canada.

About Brock University

With seven faculties, 18,000 full-time students, 13 Canada Research Chairs and nearly 600 professors, Brock is buzzing with activity and welcoming visitors to the St. Catharines campus every day. The university, which is celebrating its 50th anniversary in 2014, is one of only a handful of Canadian universities located in a UNESCO Biosphere Reserve.

Logos

 

If you have any questions please contact Donna LeLièvre for assistance.